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Why a Backup Can Save Your Business

Even if you’re not an IT expert, you know how important a data backup is. A backup can be the difference between a reliable fail-safe and a total disaster situation.

Almost all businesses that lose data thought it wouldn’t happen to them. Or maybe they planned to do something but hadn’t got around to it yet. Either way, losing data causes major headaches everyone can live without. The problem is that data loss is unpredictable. You can’t predict when it will happen and it feels difficult to justify investing in a backup when you’ve never been affected by loss before. This mindset is the number one reason businesses fail to invest in their data backups, and why the data recovery market stays in business.data backups, and why the data recovery market stays in business.

A Backup is an Investment in Your Business

There’s a reason why the disaster recovery market is booming. It’s set to be worth $11.11bn by 2021. Data is a serious asset that businesses can’t operate without. If you don’t protect it properly, it’s at risk. In the same way that you take out insurance to secure your assets in the event of disaster, a backup works as a safety blanket when things go wrong. If your data is not protected, it’s only a matter of time until something goes wrong. At best, you’ll face huge expenses and major inconvenience. At worst, you could be faced with legal action or even closure.

So What Can You do About it?

Invest in a data backup. There are options for almost every budget.

Local Backups

Local backups are inexpensive and reliable. To get started, you’ll need an external storage device to “copy” your data to. This device will be scheduled to run at scheduled intervals, and you’re good to go. Your backup should either be removed from your workplace each night, or duplicated to another cloud or local location. If one copy is damaged, you’ll have another to turn to. Local backups are cost-effective, particularly if you’re backing up big data. Unlike the cloud backups, they rely on a physical device. While external storage devices are fairly reliable they can and do fail. For that reason, we recommend adding a secondary fail-safe if you opt for a local solution.

Cloud Backups

Cloud backups are popular, and for good reason too. They’re simple to setup, need little to no maintenance and offer superb resilience. All your data is stored in the “cloud”. In reality, this means a server or data centre in a remote location. Your data is uploaded via the Internet and stored “out there”. Providers who offer cloud backups also backup their servers, giving you excellent fault tolerance and almost zero chance of data loss. Because cloud backups are remotely hosted, you have access to your data from any location. If your servers hit disaster, your data is secure. The downside? Cloud backups start low but can become costly if you’re backing up big data. They’re usually charged at a monthly rate per GB (gigabyte) or TB (terabyte). When you stop paying, you lose access to the service. How well the cloud will work for you also depends on your Internet speed. If you’re in an area with poor connectivity, a local backup might be more suitable. Fortunately, prices are falling and will continue to do so for the foreseeable future.

Hybrid Backups

Definition: “a thing made by combining two different elements.”. A hybrid backup comprises two separate backups. For example, your data is backed up to a local device and then to the cloud. OR Some data is stored locally and others in the cloud. Hybrid backups tie various backups together, giving you the best of both worlds. You can have the security of a local backup while simultaneously harnessing the cloud. A key feature of hybrid backups is multiple points of failure. If one element is lost, there’s another you can rely on. Hybrid backups are little more complex to setup and cost more than a local backup. The benefits they offer far outweigh the disadvantages, which is why a hybrid solution is a go-to choice for most clients we support.

What About Data Produced by Cloud Applications?

Applications such as Google Docs and Office 365 offer their own cloud storage facility. This is great but has a few shortcomings. If you permanently delete a cloud-based file, it’s a struggle to get it back. Fortunately, solutions like Datto Backupify remedy this problem. Datto Backupify offers simple, automated and secure backups of your cloud and SaaS data. If you delete a cloud file, there’s a backup. If you can’t connect to the application, there’s a backup. Up until recently, there were a lack of options to successfully protect SaaS data, but fortunately, this has now changed.

What’s Best For You?

Have a backup in place. Always. Without exception. As to which solution you go for, the answer is often “it depends”. You need to carefully consider how much data you own, how important it is and what will suit your budget. It’s best to have a few layers of redundancy in place. We’d highly implement a fail-safe option such as two local backups or a hybrid model using both cloud and local backups. We always recommend going for the best option you can afford. Consider your data needs today and in the foreseeable future, and “go-big” to avoid having to upgrade again later.

Next Steps

If you’re unsure where to start, contact us today to speak to one of our data experts. We’d be more than happy to discuss your needs and find a backup that works for you. For more information, read our post “Data Backup: What You Need to Know”. 

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